National Association of African Americans in Human Resources

Senior Manager Human Resources

Third Judicial Circuit of Michigan
Detroit, Michigan, United States
26 days ago

Description

SUMMARY:

Under the direction of the department head, performs a variety of Human Resources management functions. Responsible for administration of the day-to-day operations of the office including recruitments, job analyses, performance evaluations, timekeeping, payroll, separations and other relevant processes and systems. The liaison between Third Circuit Court and Wayne County regarding payroll, benefits, and timekeeping and records matters.  Represents Human Resources in meetings, hearings, disciplinary and other official interactions. Employees in this title are expected to maintain a professional appearance and demeanor.


ESSENTIAL FUNCTIONS:

  • Manages day-to-day operations of the Office of Human Resources; provides direct supervision to professional and support staff.
  • Assists with identification and evaluation of needs and the development and implementation of   policies, procedures and programs, making recommendations as appropriate.
  • Reviews and evaluates performance of assigned personnel by developing and updating operational manuals, identifying work tasks, communicating work performance expectations, establishing professional development plans, implementing corrective action plans, conducting periodic performance reviews, acknowledging accomplishments and issuing discipline.
  • Meets as needed with reporting staff regarding operational goals, status changes and other pertinent information.
  • Administers the Court’s timekeeping system. Provides oversight of staff and data entry to ensure payroll accuracy and compliance with collective bargaining agreements, ADA, FLSA, and FMLA regulations, policies, procedures, rules and laws. 
  • Manages and coordinates the recruitment process.
  • Participates in development of department goals, objectives and systems.  Makes recommendations for needed changes. 
  • Creates and updates processes and coding to ensure optimum efficiency and accuracy of record keeping.
  • Resolves discrepancies between Court and Wayne County data.
  • Creates and provides reports to management and employees; creates statistical reports and projections upon request of Court Administration.
  • Administers the Court’s HR systems and ensures maintenance and integrity of confidential data.  Interacts and consults with the Court’s Information Technology Services Bureau (ITSB) and recommends additional modules/fields to increase system functionality.  Determines and grants appropriate level of systems access to supervisors and employees.   Coordinates the interface between the Court’s timekeeping system and Wayne County’s payroll system.
  • Updates and maintains records for pay increases, life insurance coverage, retirement membership, long-term disability and sick plan eligibility, and sick bank cash withdrawals; creates life insurance statements for the Court’s Budget and Finance Department; and is responsible for generation of an annual employee census for life insurance payment to carrier.
  • Administers the Court’s security access system to ensure its integrity by preventing unauthorized entry and/or access to Court facilities and systems. Determines and grants appropriate access to Court employees and representatives of outside agencies; deactivates cards and access when appropriate and makes notifications to ITSB, building security management, and Wayne County Sheriff’s Department as necessary.
  • Analyzes, develops and recommends Human Resources policies and processes to increase the overall efficiency of the department.  Conducts research and prepares drafts for the Executive Director of Human Resources and Executive Court Administrator.
  • Represents Office of Human Resources in meetings with other departments within the Court, with outside agencies, with other governmental entities and in employee disciplinary and termination meetings.
  • Facilitates the processing of State of Michigan retirements by providing pertinent information to the State of Michigan.
  • Functions as consultant to managers and supervisors providing counsel and assistance regarding policies, rules, regulations, laws, collective bargaining agreements and disciplinary actions.  Responds to problems; investigates causes and takes or recommends appropriate action to resolve issues.
  • Interacts with the Wayne County’s Information Technology and Payroll Departments to develop and implement Human Resources systems, programs and processes.
  • Conducts final review and audit of records for employees separating from service; calculates payments due; communicates information to Court’s Budget and Finance Department.
  • Reviews and adjusts various employee information based on collective bargaining agreements and/or policies including monthly/annual accrual credit, work schedules, long-term disability premium level, and human capital management (HCM)/human resources information system (HRIS) self-service activity.
  • Performs other duties as assigned.


Requirements

QUALIFICATIONS:

  • Bachelor’s degree from an accredited college or university in Human Resources, Industrial Relations, Business Administration or related field.  Master’s degree preferred.  PHR, SPHR, SHRM-CP or SHRM-SCP certifications desirable.
  • Seven (7) years of public sector experience in human resources, industrial relations, organizational or labor relations management.  Two (2) years of experience as a supervisor or lead worker.
  • Extensive experience using HCM/HRIS and Timekeeping systems and software.  Kronos and PeopleSoft experience preferred.
  • Extensive knowledge of human resources management disciplines such as recruitment and selection, classification and compensation, benefits, performance management, labor relations, diversity and inclusion, and equal employment opportunity.
  • Experience using MS Office Suite and relevant software and systems


KNOWLEDGE, SKILLS AND ABILITIES:

  • Ability to interact with various Court agents and personnel and to work on significant projects.
  • Ability to apply general rules to specific problems to produce positive results.
  • Ability to communicate information and ideas effectively so that others can understand.
  • Ability to develop personnel policies and create and/or revise personnel policy manuals.
  • Ability to establish and maintain effective working relationships with coworkers, employees, officials and external contacts.
  • Ability to identify and evaluate needs and develop and implement policies, procedures and programs.
  • Ability to maintain professional rapport in a variety of interview situations.
  • Ability to meet and interact with the public and deal courteously and effectively with their questions or problems, seeking assistance when needed.
  • Ability to communicate to ask and answer questions and to explain Human Resources and Court procedures to internal and external customers in a courteous and professional manner.
  • Ability to provide training and consultation.
  • Ability to remain calm and use good judgment in difficult situations.
  • Ability to simultaneously coordinate multiple projects and complex tasks while meeting deadlines.
  • Ability to understand and carry out instructions and to request clarification when needed.
  • Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to legal problems and matters.
  • Excellent public communication skills.
  • Excellent communication skills for preparing reports and recommendations.
  • Skill in counseling employees and interacting tactfully.
  • Skill in managing one’s own time and the time of others, as well as the ability to meet deadlines.
  • Strong verbal, written, and/or interpersonal and meeting management skills. 
  • Thorough knowledge of Court processes and procedures

WORK ENVIRONMENT:

  • Normally a typical customer service office environment with minimal exposure to excessive noise.
  • Employees in this title may encounter individuals who may be under duress.

PHYSICAL REQUIREMENTS:

  • Must be able to remain in a stationary position for long periods of time to perform job functions.
  • Ability to detect, create, and interpret documents.
  • Operate a computer and other office machinery, items, or equipment.
  • Must be able to move full mail bins, boxes, and files to various Court locations.
  • Position self to move from one place to another.
  • Communicate with clients, co-workers, and others.
  • Ability to operate a motor vehicle.


LICENSES, CERTIFICATIONS OR SPECIAL REQUIREMENTS: 

  • Candidates considered for placement in this job title will be subject to a criminal and/or IV-D background investigation and subsequent fingerprinting every five (5) years.
  • Must possess (at time of application) and maintain a valid Michigan driver’s license, no fault insurance and access to a vehicle to use in the performance of assigned duties.

The above statements describe the general nature and level of work performed by employees assigned to the title.  Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description.  Specific job duties vary from position to position.

Job Information

  • Job ID: 64653441
  • Location:
    Detroit, Michigan, United States
  • Company Name For Job: Third Judicial Circuit of Michigan
  • Position Title: Senior Manager Human Resources
  • Job Function: HR Manager

Please refer to the company's website or job descriptions to learn more about them.

View Full Profile

Jobs You May Like